What We Will Do
Management and Coordination
Aims to ensure effective financial and operational management, overseeing the progress of all other work packages. Its associated tasks are designed to facilitate the project's successful conclusion. This involves establishing and operating the management system throughout the project's duration. Additionally, by utilizing control reports and regular management meetings.
Duration and Lead Beneficiary
Objectives
Develop and implement a robust governance and management system to ensure effective coordination, communication, and decision-making throughout the project duration.
Ensure sound operational and financial management, including budget allocation, financial tracking, and resource utilization, to guarantee the project's financial sustainability and compliance with regulations.
Facilitate regular project management meetings to ensure ongoing communication, collaboration, and progress tracking among all project partners.
Deliverable Name
WP Description
Activities and division of work
This Work Package (WP) outlines the specific activities to be undertaken, the allocation of tasks, and the roles and responsibilities of the team members involved in the project. The objective of the WP is to ensure that all components are efficiently managed and executed in alignment with the overall project goals.
Establishing the project governance bodies, which include the Management Board of Partners (MBP) and the Project Steering Committee (PSC), and appointing the Project Manager (PM).
Participants:
1- ANNU
2-Other Partners
The day-to-day management activities for the project involve coordinating between partners, monitoring, and ensuring adherence to deadlines for activities, reports, and other related tasks.
Participants:
All Partners
The project management manual will serve as a reference document for project teams and stakeholders, offering a consistent framework for planning, executing, monitoring, and controlling project tasks.
The risk mitigation plan will identify potential risks and outline procedures/actions for their mitigation to prevent inadequate outcomes or deficiencies.
Participants:1- ANNU
2-Other Partners
planning and execution of the project kick-off meeting. In this meeting, the project management manual along with the risk mitigation, quality, and the dissemination plans will be discussed and approved.
The project participants will approve the governance system of the project and the implementation timeline. The kick-off meeting will be organized in Jordan and will be hosted at JUST.
Participants:1- JUST
2-Other Partners
Periodical meetings will be organized in order to foster collaboration between partners, review reports and follow up the project progress and resolve any challenges or obstacles. Four management meetings will be organized over the project period.
Eight months will separate between each meeting.
However, short unplanned meetings will take place whenever it is needed during the project implementation.
Two project management meetings will be conducted in the EU partner institutions. Other management meetings (when needed) will be conducted online.
Participants:Meetings Hosting Partners
The meeting will review closing reports for management, quality, dissemination work packages, and final reports from partnering universities in Palestine and Jordan.
It will also involve discussing project achievements, lessons learned ,and reviewing the project's final documents. Project closing meeting to be conducted in Palestine.
Participants:1- PTUK
2-Other Partners
Outputs/Outcomes
Milestones
This Work Package (WP) outlines the specific activities to be undertaken, the allocation of tasks, and the roles and responsibilities of the team members involved in the project. The objective of the WP is to ensure that all components are efficiently managed and executed in alignment with the overall project goals.
Completing and signing the project governance and management agreement means that roles, responsibilities, and communication protocols among project partners are all identified and agreed.
The completion and approval of these documents are foundational to effective project governance, risk management, communication, and overall success. They contribute to a well-structured and organized
project environment, fostering collaboration and ensuring that the project stays on track towards achieving its objectives..
Successful planning and execution of the project kick-off meeting in addition to all other management meetings will ensure active participation of all project partners, clarification of project goals, and alignment of expectations for effective collaboration throughout the project duration.
Outputs/Outcomes
Deliverables
Deliverables are specific outputs, reports, products, or results that must be completed and handed over during or at the end of certain phases of the project. These can be both tangible and intangible items.
ANNU
The completion and approval of these documents are foundational to effective project governance, risk management, communication, and overall success.
They contribute to a well-structured and organized project environment, fostering collaboration and ensuring that the project stays on track towards achieving its objectives.
